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Personnel Transaction Request Workflow

1. Initiator

Complete the Short-term Employment Position Request form

2. Supervisor

Review/edit position details, ensure accuracy and compliance.

Review/edit position details, ensure accuracy and compliance.

3. Budget Administrator

Review funding account accuracy. Confirm funding availability.

Review funding account accuracy. Confirm funding availability.

 

4. Financial Services/ District Budget

Review funding account accuracy. Confirm funding availability

Review funding account accuracy. Confirm funding availability

5. VP/ VC/ President/ Designee

Review the request for appropriateness.

Review the request for appropriateness.

6. Human Resources

Review request details, ensure compliance, confirm STPR# and assign approved effective date.

Review request details, ensure compliance, confirm STPR# and assign approved effective date.

Position Request Guide

The Initiating Department must thoroughly complete the Short-Term Personnel Transaction Request form.

The form will then be routed to the appropriate supervisor for review and approval.

The Supervisor should review the request details to ensure completeness, accuracy and compliance with applicable collective bargaining agreements, district policies as well as Federal and State regulations.

The Budget Administrator should review accuracy of the funding account and ensure funding availability.

Review accuracy of the funding account and ensure funding availability.

Review the request for compliance and appropriateness.

HR will review the request for completeness and compliance with applicable collective bargaining agreements, district policies as well as Federal and State regulations. Upon approval, HR will indicate the approved effective date for the requested transaction.