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New Hire Workflow

1. Initiator

Complete the Short-term Employment Personnel Transaction Request form.

2. Supervisor

Verify request details.

Verify request details.

3. Budget Administrator

Review funding account accuracy. Confirm funding availability.

Review funding account accuracy. Confirm funding availability.


4. Financial Services/ District Budget

Review funding account accuracy. Confirm funding availability.

Review funding account accuracy. Confirm funding availability.

5. VP/ VC/ President/ Designee

Review the request for appropriateness.

Review the request for appropriateness.

6. New Employee

Follow Pre-Employment Checklist instructions and complete all forms.

Follow Pre-Employment Checklist instructions and complete all forms.


7. Human Resources

Review packet completeness and assign approved start date.

Review packet completeness and assign approved start date.

8. Supervisor

Assign work schedule.

Assign work schedule.

New Hire Workflow Guide

The Initiating Department must thoroughly complete the Short-Term Personnel Transaction Request form.

The form will then be routed to the appropriate supervisor for review and approval.

The supervisor is responsible for reviewing the request and ensuring that the position details are accurate and compliant with District Administrative Procedures, Collective Bargaining Agreements, approved salary schedules and Federal/State employment regulations.

The Budget Administrator is responsible for reviewing the appropriateness of the request, verify funding availability and confirm the FOAP provided is correct.

The colleges will route the request to the appropriate Financial Services representative to verify FOAP.

District departments will route the request to the appropriate District Budget representative to verify FOAP.

Review the request for compliance and appropriateness.

The new employee will need to follow the instructions provided on the Pre-Employment Checklist. Upon completing step 3, the employee may submit their packet and proceed to step 4.

If the packet is incomplete, Human Resources will decline the Docusign envelope.

Human Resources will review the hiring packet for completeness and hold it until the employee has completed step 4 of the Pre-Employment Checklist.

After meeting with the employee and completing the Employment Eligibility Verification process, HR will indicate the approved start date on the Personnel Transaction Request Form and sign. Once the DocuSign envelope has been fully completed, the supervisor may add the employee to the work schedule and allow them to begin working.

Please allow up to five (5) business days for the employee to receive access to their online timesheet.