Congratulations on your new job, and welcome to the West Valley-Mission Community College District! We are excited to have you join our team.

At WVMCCD, we recognize that every employee plays an important role in supporting our students, faculty, and campus community. As a short-term employee, you are joining a team of dedicated professionals who help keep our colleges and programs running smoothly and support the District's mission.

Our Short-Term Employment Program provides opportunities to contribute your knowledge, skills, and experience while supporting the day-to-day needs of our campus community. We appreciate the value you bring to our organization and look forward to the contributions you will make.

Human Resources is here to help make your transition into employment as smooth as possible. This guide will walk you through the steps you need to complete before your first day, explain important employment requirements, and connect you with the resources you need to get started.

We are glad you're here, and we look forward to working with you!

Warm regards,

Human Resources Department
West Valley-Mission Community College District

You will receive an email from DocuSign with a packet titled: Short-Term New Hire Packet.

Open the packet and look for the Pre-Employment Checklist. It will be the second document in your packet.

Your checklist will tell you which documents you must attach before submitting your paperwork.

Inside your packet, you will find:

• Pre-Employment Checklist: Instructions and a place to attach your required documents.
• Employment Forms: Additional forms you must complete before you can start working.

You must provide proof of a TB test or TB clearance completed within the last 4 years.

If your most recent TB test or clearance was more than 4 years ago, you must get a new one before beginning employment.

Option A: Contact your Doctor

Call your doctor's office to schedule a TB test or ask about getting a TB clearance.

Option B: Contact Student Health Services

Your campus Student Health Services office can help you schedule a TB test or complete a TB Risk Assessment Questionnaire.

Once you receive your TB results or clearance, save a copy. You will need to attach it to your DocuSign packet.

Live Scan is a fingerprint background check. Your fingerprints are sent electronically to the Department of Justice (DOJ) so the District can complete its required background screening.

Live Scan services are available at West Valley College only, by appointment.

Good news – it's free for currently enrolled students.

Step 1: Schedule Your Appointment

Step 2: Get Ready for Your Appointment

Bring these items with you:

• Your DocuSign new hire packet (you can show it on your phone)
• A government-issued ID or student ID, as accepted by the Live Scan office
• Your Social Security Number

Visit the District's Live Scan webpage for the location, hours, and additional instructions.

Important: Make sure you complete your Live Scan before submitting your DocuSign packet.

Before you can work, federal law requires the District to verify your identity and authorization to work in the United States.

This process is called Employment Eligibility Verification, or Form I-9.

What happens at HR?

1. HR will help you complete Section 1 of Form I-9.
2. HR will review your original documents.
3. HR will complete Section 2 and make copies of your documents.
4. HR will give you a copy of your completed and signed Form I-9.

Do not leave without your I-9 copy. You must upload a copy of your completed and signed Form I-9 to your DocuSign packet.

You're almost there!

Before submitting your packet, make sure you have completed all three pre-employment requirements.

Final Checklist

☐ I have completed my TB test or clearance and have a copy.

☐ I have completed my Live Scan.

☐ I have visited HR and received my completed and signed Form I-9.

☐ I have attached my TB clearance to the Pre-Employment Checklist.

☐ I have attached my Live Scan documentation, as requested on the checklist.

☐ I have attached my completed and signed Form I-9.

☐ I have completed all required fields in my employment forms.

Before you click submit, please read these important instructions:

• Do NOT submit your packet until every required document is attached.
• Do NOT attach documents that are not requested.
• Do NOT attach notes saying that you are still scheduling appointments or completing requirements.
• Do NOT submit an incomplete packet.

Everything must be included before your packet reaches HR.

Incomplete Packets

• HR will decline your incomplete packets.
• You will need to restart the submission process with your supervisor. This will delay your hiring process and your ability to begin working.

Take a few extra minutes to check your packet before submitting it.