Welcome

Welcome to the Human Resources Department of West Valley-Mission Community College District!

The Human Resources Department serves and supports the faculty and staff of West Valley College in Saratoga, CA and Mission College in Santa Clara, CA.

The mission of the Human Resources Department is to empower the human capital of the District to focus on and create a student-centered learning environment.

HR Newsletter

HR Newsletter Fall 2020.pdf

Human Resources Organizational Chart

To better assist you, our constituents, in identifying the appropriate contact in Human Resources, we are posting our organizational chart. The chart lists names, titles, extensions and brief descriptions of the functional area each individual covers. Please feel free to reach out to the appropriate contact for your specific need.

You may also find direct phone numbers, as well as the links to directly email our staff, in the "HR Team" tab abov.

Human Resources Organization Chart - 2019




 

 HR Team

Members

Eric Ramones
Eric Ramones
Associate Vice Chancellor - Human Resources
Paul Williams
Paul Williams
Director, Compliance, Training & Employee Relations
Mary Lonich
Mary Lonich
Supervisor, HR Operations
Jasmine Phan
Jasmine Phan
Executive Assistant
voes@wvm.edu
voes@wvm.edu
Verification of Employment
Rose Schultz
Rose Schultz
Human Resources Specialist - Classified Personnel
Ryan Ng
Ryan Ng
Human Resources Specialist - Administrators
Tania Pichardo
Tania Pichardo
Human Resources Assistant - Student and Short-Term Hourly
Le Quyen Lenshoek
Le Quyen Lenshoek
Human Resources Specialist - Leaves/Workers Compensation
Tracey Frizzell
Tracey Frizzell
Human Resources Specialist-Benefits
Sean McGowan
Sean McGowan
Human Resources Specialist - Recruitment
Prachi Samant
Prachi Samant
Human Resources Data Analyst
Ruth Nadig
Ruth Nadig
Faculty Specialist
Tina Leech
Tina Leech
Faculty Specialist
Sara Valencia Hernandez
Sara Valencia Hernandez
Faculty Specialist

 Policies and Procedures

 FAQ

 PG&D

GUIDELINES FOR WRITING PROFESSIONAL GROWTH AND DEVELOPMENT PROPOSALS         

Before you write your proposal, read Article 44 of the WVMFT, AFT 6554/District agreement. Additionally, the PG & D Committee has developed the following guidelines to address some of the questions you might have while preparing your proposal.
 

FUNDING

You may use conference funds but not other District funds to attend conferences as part of PG & D activities. You may receive outside compensation for work experience if you can provide a rationale for it (such as industry practice or nondisclosure obligations).

TIME ESTIMATES

One unit of PG & D credit is given for 48 hours of work. If you propose activities other than coursework, workshops, or conferences, divide the proposed activity into major components. Then provide an estimate of the number of hours you will spend on each major component.

LOWER DIVISION COURSES

The WVMFT, AFT 6554 agreement places restrictions on using lower division courses to satisfy the Segment B requirement. If you wish to take lower division courses you must provide a justification that is consistent with the WVMFT, AFT 6554/District agreement. A written rationale from your division dean approving lower division coursework must accompany your proposal.

UNITS FOR WORKSHOPS OR CONFERENCES

The committee awards units for workshops/conferences in the following manner:

​Days
​Hours
​Units
​1/2 day
​6 hours
​0.125 units
​1 day
​12 hours
​0.25 units
​2 days
​24 hours
​0.5 units
​3 days
​36 hours
​0.75 units
​4 days
​48 hours
​1 unit
​5 days
​60 hours
​1.25 units

Conference hours shall not include travel to or from conferences.

TRAVEL

For travel to be a P G & D activity, the WVMFT, AFT 6554/District agreement requires a measurable outcome that will enhance performance in the discipline. What you learn from your travel is not a measurable outcome. Slides, travel itineraries, receipts, or tickets are not measurable outcomes. Examples of measurable outcomes are: a series of slide presentations accompanied by appropriate scripts relevant to themes or concepts in a particular course that you teach; sets of handouts with written outlines for accompanying lectures; written outlines for a series of lectures. (Your compliance statement should specify how the travel will be incorporated into the measurable outcome that you propose.)

CONTRIBUTION TO THE ARTS/AUTHORSHIP/RESEARCH/WORK EXPERIENCE /OTHER

Unit values for any of the above will be determined on a case by case basis by the PG & D committee. The information which you supply the committee will be used to determine the credit value, so be as specific as possible when writing your proposal. Authorship requires a letter of interest and/or contract from a publisher to accompany the proposal.

If you still have difficulties in writing your proposal, please contact Rachel Sandoval.
The Deadline for submission of completed application to the Faculty Specialists in Human Resources is the second Friday in October, October 9, 2020.

NO LATE SUBMISSIONS WILL BE ACCEPTED 

If you need to make changes to your original application, please use this form: 

Two copies of the Compliance Report are due in April of the completion year. Please use this template to format your report.


 Verification of Employment (VOEs)

To better assist you as you experience life changes (purchasing a home; new employment, etc.), the Human Resources Team has dedicated resources to complete any forms that are needed for a verification of employment (VOE). The easiest way to have a VOE completed is to have it emailed.


Fax: 408-867-9059. Due to limited access to the fax machine during this time, the quickest way to receive a response is via email or phone.

Please note that we do try to complete these requests as quickly as possible, but based on volume, it may take up to 72 hours.

For questions, please call: 408-741-2131.

 Title IX Forms & Resources

TITLE IX FACT SHEET

 

Title IX requires that "no person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance..."   As such, Title IX of the Education Amendments of 1972 prohibits discrimination based on the gender of students and employees of educational institutions that receive federal financial assistance.  West Valley-Mission Community College District ("WVMCCD" or "the District") is governed by Title IX.

 

WHO IS COVERED BY TITLE IX?

 

All educational institutions that receive federal financial assistance are affirmatively required to adhere to Title IX regulations.  Even if only one of the institution's programs or activities receives federal funding, all of the programs within the institution must comply with Title IX regulations.

FACTS ABOUT TITLE IX

 

Athletic departments are not the only component of college life governed by Title IX.  The regulations prohibit sex discrimination in regard to all programs, including:

 

 Course offerings, classroom access, grading, and other academics

 Student counseling and academic support

 Hiring and retention of employees (staff, faculty, and administration)

 Job related benefits and leave

 Pregnancy

 

In addition to sex discrimination, Title IX also prohibits sexual misconduct (which includes sexual harassment, gender harassment, and sexual violence).  Additional information regarding what behaviors may constitute sexual harassment and other forms of sexual misconduct is available in WVMCCD's Title IX Policy located on its website and in its student, faculty, and employee handbooks. Title IX serves to protect the rights of men and women.  Title IX requires that males and females receive fair and equal treatment in all educational and employment areas.

 

Title IX also protects individuals who report sex discrimination and sexual misconduct from retaliation by individuals or by institutions.  The reporting of incidents of discrimination is integral to the effective enforcement of Title IX law.  Therefore, the protection of complainants, as well as the accused, is important.  Retaliation against any individual who reports or makes a complaint about a Title IX violation will not be tolerated at WVMCCD.  The District will impose appropriate corrective action against any individual found to have engaged in acts or threats of retaliation.

COMPLIANCE WITH TITLE IX – WHO IS RESPONSIBLE?

 

Certain employees of the Colleges and District are required to report instances of alleged violations of Title IX.  Without exception, if an employee is not sure if a situation warrants reporting, he/she must seek guidance from the Title IX Coordinator.  It is essential that institutions receiving federal financial assistance operate in a nondiscriminatory manner.  To ensure compliance with the law, adherence to Title IX regulations is everyone's responsibility.  The penalty for failure to comply with Title IX, in the extreme circumstances, can include the termination of all or part of an institution's federal funding including grants and student loans.  It can also result in the termination of a College or District employee or the dismissal of a student.

REPORTING COMPLAINTS UNDER TITLE IX

 

Any member of the WVMCCD community, who believes he/she has been the victim of sex discrimination, sexual misconduct, or who has witnessed such conduct, should report such misconduct or file an informal or formal complaint with the College's Title IX Coordinator.

 

Students who believe they have been or, are victims of sex discrimination or sexual harassment, including sexual assault or sexual violence on or off campus, whether by College employees, contracted services employees, other students or non-community members, are encouraged to request immediate personal support and assistance from any member of the Office of Student Services or the Title IX Coordinator.  Student complaints against other students concerning sexual assault, sexual violence or other sexual misconduct may be made on an informal or formal basis with the College's Title IX Coordinator or WVMCCD's Police Department.  All complaints filed with or received by the Police Authority will be forwarded to the Title IX Coordinator, who will direct that an appropriate investigation be conducted. 

 

Employees who believe they are being harassed or discriminated against on account of their gender should promptly make a report to the Title IX Coordinator, to his/her supervisor, to the Associate Vice Chancellor of Human Resources and Director, Compliance, Training & Employee Relations; a campus President.  All reports made to the employee's supervisor, campus President or the WVMCCD Police Authority must, in turn, be immediately forwarded to the District Associate Vice Chancellor of Human Resources and the Director, Compliance, Training & Employee Relations.

IMPORTANT FACTS

 

1. WVMCCD will utilize its best efforts to protect all College community members from sex discrimination, gender-based harassment, sexual harassment, sexual assault, and sexual violence.  

 

2. WVMCCD will take affirmative and corrective action whenever it becomes aware of possible sex discrimination, sexual assault, sexual violence or other sexual misconduct within the College community, whether or not a complaint has been made.  

 

3. In order to meet its Title IX obligations and to the extent possible, every effort will be made to keep the details of complaints confidential if requested to do so by a victim of sexual misconduct and to follow the District's procedures for conducting an investigation and recommendations.  However, the District's ability to strictly observe confidentiality may be compromised where the safety of members of the community is judged to be at risk.  

 

4. The safety and security of all members of the College community is a priority matter.  

 

5. The internal investigation of a complaint will be conducted, and a decision rendered, no matter the timeline or outcome of case adjudication by external authorities. Expanded information concerning sex discrimination, sexual harassment, sexual assault, sexual violence, and WVMCCD's Title IX Policy and Procedures Governing the Reports and Investigation of Title IX Complaints, can be found in WVMCCD's student, faculty and employee handbooks, as well as on the College's website.

WHAT FEDERAL AGENCY ENFORCES TITLE IX?

 

The United States Department of Education's Office for Civil Rights (OCR) is in charge of enforcing Title IX.  Information regarding OCR can be found at www.ed.gov/about/offices/list/ocr/index.html

Report an Incident

           

West Valley-Mission Community College District encourages everyone to report all forms of gender-based discrimination and sexual misconduct to the College, District and/or the police. Making a report means telling someone in a position of authority what happened – this can be in person, over the phone, or in an email. Contact the Title IX Coordinator or submit an online complaint form Title IX Incident Report.

Please note the Title IX Coordinators deal specifically with gender-based discrimination and harassment. You can report all other forms of unlawful discrimination or harassment by submitting a completed complaint form to the Director of Compliance, Training & Employee Relations.

Who Can File a Report?

Anyone (students, faculty, or staff) can report gender-based discrimination or sexual misconduct to the college. It does not matter if you were personally involved in an incident or if you witnessed something happening to someone else. Cabrillo College follows a See Something, Say Something, Do Something model. This means we expect community members to look out for each other and report misconduct that affects all members of our campus community.

When Should I File a Report?

You should report incidents of gender-based discrimination and sexual misconduct as soon as possible. While it is never too late to report sexual harassment, sexual assault, stalking, or dating or domestic violence, it is much easier to conduct a thorough investigation if a report is made in a timely manner. Reporting instances of sexual misconduct as soon as possible allows the college help you (and other affected parties) connect with valuable support services.

Where Should I File My Report?

You have the choice to report sexual misconduct to Mission College, West Valley College, District Human Resources, or District Police or local Police. You can file a report with the District and still decline to file a report with local law enforcement agencies. If you are unsure of where to file your report, contact the College's Title IX Coordinator to discuss your reporting options, and help you file a report with the WVMCCD District Police if you so desire. Report all instances of of gender-based discrimination and sexual harassment to the Title IX Coordinator.


Filing a Report with the College

To file a formal complaint complete the Title IX Incident Report form and e-mail a completed copy to the College's Title IX Coordinator.

The Title IX Coordinator at Mission College is:

Omar Murillo,  Vice President of Student Services

Mission College Student Services

3000 Mission College Blvd

Santa Clara, CA 95054

Phone: (408) 855-5195

Email: omar.murillo@missioncollege.edu

 

The Title IX Coordinator at West Valley College is:

Debra Griffith, Interim Vice President of Student Services

West Valley College Student Services

14000 Fruitvale Avenue

Human Resources Department

Saratoga, CA 95070

Phone: (408) 741-2438

Email: debragriffith@westvalley.edu

 

The District Title IX Compliance Officer at WVMCCD is:   

Paul Williams, District-Director, Compliance, Training & Employee Relations

Human Resources Department

14000 Fruitvale Avenue

Saratoga, CA 95070

Phone: (408) 741-2194 Fax: (408) 867-9059

Email: paul.williams@wvm.edu