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Welcome

The Purchasing Department is here to help make the purchasing process as smooth and straightforward as possible. Here you'll find step-by-step guides, required documentation checklist, and helpful resources to walk you through creating requisitions, understanding Purchase Orders, and more. If you ever have questions along the way, our team is happy to help — don't hesitate to reach out!

Contact Us

Michael Robins Executive Director of General Services/Purchasing
Don Mackessy Contracts and Compliance Manager
Gina Venn Purchasing Manager
Robert Curtis Buyer
Tatiana Raiberg Purchasing Assistant

Date Deadline Description
May 11th Requisitions and Change Orders All Requisitions and Change Orders for supplies and equipment, regardless of the fund being charged must be received by Purchasing; for Requisitions, this means all approvers must have approved in Banner/SSB such that Purchasing receives the approved Requisition by May 11th. The only exceptions are for orders with multiple-year lease agreements and construction orders.
May 15th Request for Contract Forms Upload all fully signed Request for Contract (RFC) forms to a Requisition, as per the instruction immediately above.
May 22nd Credit Card Purchases Credit Card purchases must be completed by May 22nd and goods must be received by June 30th. All purchases made after May 22nd will automatically be charged to the next fiscal year.
June 1st Requisitions & PO’s for FY 25/26 Incomplete FY 25/26 Requisitions will be closed. If Purchase Order is required to roll forward – contact Gina%20Venn.
June 1st Requisitions for FY 26/27 Effective June 1st, Banner/SSB will allow Requisitions to be set up for FY 26/27.
June 30th Warehouse Deliveries All FY 25/26 goods and services must be received and/or rendered. Orders delivered after June 30, 2026, will automatically be charged to the FY 26/27 budget.