Student Employee is a temporary hourly employee whose primary relationship with the District is that of a student and whose employment is incidental to their educational objectives.

Student Employee is a temporary hourly employee whose primary relationship with the District is that of a student and whose employment is incidental to their educational objectives.

Supervisor is the administrator, manager, or designated employee responsible for assigning work, monitoring performance, approving time sheets, and ensuring compliance with District policies.

Student workers must be enrolled in the District, either at West Valley College or Mission College.

Fall and Spring Employment

Students must be enrolled in at least six (6) semester units at West Valley College or Mission College.

Summer Employment

Students must meet one of the following requirements:

• Be enrolled in at least 3 units during the summer; or
• Have completed at least 6 units during the spring semester and be eligible to enroll in the fall semester.

Winter Employment

Students must have completed at least 6 units during the fall semester; and be eligible to enroll in the spring semester.

International Students

Must be enrolled in at least 12 units each semester.

Students who withdraw, drop below the required enrollment threshold, graduate, or otherwise become ineligible may lose eligibility for continued student employment.

Departments are responsible for monitoring enrollment status each academic term.

Fall and Spring Employment

Student employees may work up to 18 hours per week.

Summer and Winter Employment

Student employees may work up to 37.5 hours per week.

Child Development Program

Student employees may be approved to work additional hours when required for their educational program or to maintain required staffing ratios.

High School Students

Must also follow the work hour limits outlined in their work permit.

Students who work in more than one department may not exceed the maximum weekly hours allowed when combining hours worked from all jobs. Student must notify each supervisor when holding multiple student jobs so schedules can be coordinated.

Overtime is not permitted for student employees.

Student employees are paid according to the Student Employment Salary Schedule approved by the Board of Trustees. The skill level and step placement are determined by the immediate supervisor or administrator.

Student employees will earn at least one hour of paid sick leave for every 30 hours worked. Accrual begins on the first day of employment.

A student employee can take paid leave for the employee’s own or a family member for the diagnosis, care or treatment of an existing health condition or preventive care or for specified purposes for an employee who is a victim of domestic violence, sexual assault or stalking.

Student employees are entitled to meal and rest periods in accordance with applicable California law, the Industrial Welfare Commission (IWC) Wage Orders, and District policies. Supervisors are responsible for scheduling work assignments to ensure employees receive all legally required meal and rest breaks.

Student employees may not waive or skip required meal periods except as permitted by law. Meal and rest periods shall be accurately reflected in work schedules and time records. Questions regarding meal and rest period requirements should be directed to the employee's supervisor or Human Resources.

Student employees working more than five (5) hours in a workday are generally entitled to an unpaid, uninterrupted 30-minute meal period. Additionally, a paid 10-minute rest period should be provided for every major fraction of four (4) hours worked, or as otherwise required by California law.

The District is committed to maintaining a safe work environment.

Student employees shall:

• Follow all safety procedures.
• Immediately report workplace injuries.
• Report unsafe working conditions.
• Participate in required safety training.
• Follow emergency procedures.

Work-related injuries must be reported immediately to the supervisor.

The District employs minors in accordance with all applicable federal and California child labor laws, including the California Education Code, California Labor Code, and Industrial Welfare Commission Wage Orders.

Student employees under the age of 18 must meet all legal requirements for employment, including possessing a valid work permit when required by law. Employment of minors is subject to restrictions on work hours, permissible occupations, and scheduling during the academic year and school breaks.

Supervisors are responsible for ensuring work assignments comply with all applicable child labor laws and do not interfere with the minor's educational obligations.

Human Resources will verify eligibility and ensure all required documentation is completed before employment begins.

Note: Departments may not assign minors to duties that are prohibited under state or federal child labor laws, including hazardous occupations or activities restricted by the U.S. Department of Labor or California law. Work permits must remain valid throughout the period of employment where required.