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Purchase Order / Requisition related questions, PO Change Orders Request and Office Depot general.servicesFREEWVM
Amazon Questions buyerFREEWVM
New Vendor Setup W9FREEWVM
Invoices to be processed invoiceFREEWVM
Credit application from vendor needs to be completed general.servicesFREEWVM

Please obtain an up-to-date W9 along with their remit to address and email. Send both to: W9FREEWVM. You should receive an email with the G# once the vendor setup has been completed. Do not add their W9 as backup to the requisition.

Yes, you must uncheck Document Level Accounting when you start the requisition process. Even if you are unsure if you will need to change the FOAP in the future, you should uncheck document accounting.

Banner will only allow up to 20-line items, including additional text. Anything more than 20-line items will need to be broken into two separate requisitions.

You need an RFC for any vendor who will be coming to our campus: Performers, Speakers, Maintenance, Independent Contractors, Services that may be performed. An RFC is also required anytime a vendor requests a District signature on their Agreement, SOW, Order form, or Invoice, or if the nature of their service puts them in physical or virtual contact with students.

Your department Budget Administrator and/or Vice Chancellor / Vice President / Dean should be signing the RFC.

You must upload your completed and signed RFC, along with quote/proposal/scope of work/invoice to your requisition. Once Purchasing receives your requisition, we will determine if a contract is needed or if PO Terms and Conditions will suffice.

If you are submitting an RFC for an Independent Contractor, you must submit the Independent Contractor Check List with your backup.

This depends on a few different scenarios:

  • If they are a new vendor, PO completion could take at least 4-5 days.
  • If there is an RFC/Contract associated with the requisition, we will not process the PO until we have a fully executed contract. Contract execution can take between 30 and 60 days. Advanced planning is required.
  • If the req is in NSF
    • The requisition must go through additional approval AFTER General Services has approved the requisition. The Colleges VP of Administrative Services will approve the NSF. Once that is complete Purchasing will process the PO.
  • If there are no special circumstances, once the requisition is fully approved, the req is turned into a PO within 2 days.

Standing orders are for bulk ordering, services and items that will not be shipping into the warehouse:

  • Speakers, Independent Contractors, Software, Services, Amazon

Regular Orders are for items that need to be received through our Warehouse:

  • All physical items should go through our warehouse.
  • Books, tassels for graduation, Dell and Apple items

For all catering requests we need the following 5 items to be uploaded with the requisition.

  • Quote/Invoice/Proposal
  • Valid Business License (Not Tax License)
  • Valid Health Certificate
  • Certificate of Insurance that includes General Liability and Auto
  • Approval email from Michael Robins

We do not need to have these items for Thomas Cuisine. All you need is an Invoice or Quote.

For any event over $10,000 we need the Events & Food Purchases approval form.