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Technology Procurement and Review

Technology Procurement and Review

Use the District Technology Request Form for any AI-enabled tools. Evaluation criteria include:

  • Accessibility (ADA, WCAG 2.2, Section 508)
  • Instructional or operational relevance
  • Privacy and security (FERPA/CCPA compliance)
  • Equity and bias mitigation
  • Cost-effectiveness and sustainability
  • Ease of use and training availability
  • Ethical alignment with district values
TEAC Rubric (PDF)TEAC Rubric Blog Summary

Evaluating AI Tools and Platforms

When evaluating an AI tool or platform for adoption in your classroom and/or in your work at the district and colleges, please consider the following essential questions:

  • Does the tool meet all ADA, WCAG 2.2, and Section 508 standards for accessibility?
  • Can it be accessed by all required users?

  • Does the tool help students meet course learning objectives and gain new skills?
  • Does the tool align with your course level and support educational or business objectives?
  • How does it enhance teaching, learning, and/or administrative processes?

  • Does the tool comply with relevant privacy laws (e.g., CCPA, FERPA, HIPPA)?
  • Does it use secure authentication methods and offer options for anonymity where appropriate?
  • Are its policies on data usage transparent including collection, uses, and protection of student data?

  • Are there processes in place to mitigate potential biases in the tool’s algorithms?
  • Can you verify equity in potential use and representation across diverse populations?
  • Does it adhere to ethical standards?

  • Is the tool cost-effective, scalable, and sustainable?
  • Does it avoid duplication of existing platforms?

  • Is the the tool user-friendly and easily adopted by the intended audience, yourself included?
  • Is there a plan for user training and ongoing support?
  • Is the tool compatible with existing systems and infrastructure?
  • Can it seamlessly integrate into the college/district’s ecosystem?
  • Can it be used across multiple divisions/units/departments?