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Dean

Academic Administrative Position (Exempt Status)

Administrative Salary Schedule – Range 25

Definition

To plan, organize, direct and coordinate the activities of college instructional and student services programs in an assigned division or divisions, including career, transfer and non-credit curricula and programs; to coordinate activities with other district departments; and to provide highly complex staff assistance to an assigned Vice President.

Supervision Received and Exercised

Receives administrative direction from a Vice President

Exercises direct supervision over assigned faculty, management, supervisory, professional, technical, and administrative support staff.

Examples of Essential Duties

Duties may include, but are not limited to, the following:

  • Develop and implement department goals, objectives, policies, and procedures.
  • Plan, organize and direct instructional and student support programs, services, and initiatives relative to area of assignment.
  • Direct, oversee, and participate in the development of the department work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods, and procedures.
  • Prepare the department budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget.
  • Recommend the appointment of faculty and staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; monitor faculty contracts to assure accordance with association contract and district policies; maintain discipline and high standards necessary for the efficient and professional operation of the department.
  • Oversee the accurate development, approval and implementation of college curriculum; participate in the coordination, preparation, publication, and distribution of the college catalog and schedule of classes.
  • Ensure instructional programs and support services are regularly assessed for evidence of student learning and achievement, particularly in terms of student outcomes and adherence to standards of accreditation; participate in developing and implementing enrollment performance goals.
  • Manage and oversee functions associated with area of assignment, which may include library, tutorial center, and instructional support labs.
  • Initiate, support and participate in efforts to secure local, state or federal grant funding for college programs and services; ensure that grants are implemented according to approved plans and that reporting requirements are met in a timely manner.
  • Represent the department and division to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
  • Research and prepare technical and administrative reports; prepare written correspondence.
  • Coordinate the selection, use, and maintenance of equipment and facilities assigned to the division.
  • Plan and coordinate course schedules in response to the needs of students and within the district’s enrollment targets; manage enrollment to maximize use of faculty loads, operating budgets, and space resources.
  • May oversee revenue-generating classes, programs, and activities.
  • Build and maintain positive working relationships with co-workers, other district employees and the public using principles of good customer service.
  • Foster an environment that embraces diversity, integrity, trust, and respect.
  • Be an integral team player, which involves flexibility, cooperation, and communication.
  • Perform related duties as assigned.

Minimum Qualifications

Knowledge of

  • Principles and practices of curriculum development and approval, and enrollment management in institutions of higher education.
  • Principles and practices of leadership, motivation, team building, and conflict resolution.
  • Academic, career/transfer education, transfer, and developmental education including non-traditional methods of instruction.
  • Process and standards of accreditation, and requirements and techniques of outcomes assessment.
  • Principles and practices of collective bargaining, contract negotiation and administration.
  • Modern pedagogical and instructional design for various instructional methods including online, supplemental, and non-credit.
  • Principles and practices of participatory governance and effective practices of adult teaching and learning.
  • Pertinent local, state and federal rules, regulations, and laws.
  • Modern office practices, methods, and computer equipment.
  • Principles and practices of organizational analysis and management.
  • Budgeting procedures and techniques.
  • Principles and practices of supervision, training and personnel management

Ability to

  • Organize and direct the operations and activities of the college’s instructional programs and/or student support services.
  • On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy.
  • On a continuous basis, sit at desk and in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Gain cooperation through discussion and persuasion.
  • Interpret and apply district, division and department policies, procedures, rules and regulations.
  • Supervise, train and evaluate staff.
  • Use sound judgment in recognizing scope of authority.
  • Operate and use modern office equipment including computers and applicable software.
  • Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
  • Utilize appropriate safety procedures and practices for assigned duties.
  • Communicate effectively orally and in writing.
  • Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
  • Establish and maintain effective, cooperative and collaborative working relationships with others.
  • Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.

Experience and Education

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience

Five years of increasingly responsible experience in instruction at a college level; including two years of administrative and management responsibility.

Education

Equivalent to a Master’s degree from an accredited college or university with major course work in education or a field related to specific area of assignment.

EEO Category: Executive/Administrative/Managerial

Approved Date: July 01, 2016