Definition
To plan, organize, direct, and coordinate the activities of an assigned college facilities department within the district facilities division, including maintenance of buildings and associated electrical and mechanical systems, groundskeeping, and custodial functions; to coordinate facilities maintenance activities with other district departments; and to provide highly complex staff assistance to the Executive Director.
Supervision Received and Exercised
Receives administrative direction from the Executive Director of Facilities Maintenance, Construction and Operations.
Exercises direct supervision over assigned supervisory and maintenance staff.
Examples of Essential Duties
Duties may include, but are not limited to, the following:
- Develop and implement department goals, objectives, policies and procedures.
- Plan, organize, and direct facilities maintenance activities including major maintenance, repair and construction projects, and custodial and groundskeeping services.
- Direct, oversee, and participate in the development of the college’s facilities maintenance work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
- Prepare the college facilities budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget.
- Recommend the appointment of staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department.
- Create scope of work for repairs, maintenance, and construction projects; obtain competitive bids for projects.
- Respond to campus emergencies including power outages, gas leaks, water leaks, and sewer backups.
- Participate in preparation of state and federal grant applications; manage grant-funded projects.
- Make recommendations and presentations regarding best practices in energy management, green buildings, and sustainability.
- Represent the department and division to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
- Research and prepare technical and administrative reports; prepare written correspondence.
- Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service.
- Foster an environment that embraces diversity, integrity, trust, and respect.
- Be an integral team player, which involves flexibility, cooperation, and communication.
- Perform related duties as assigned.
Minimum Qualifications
Knowledge of
- Principles and practices of general construction, including HVAC, plumbing, and electrical work.
- Methods and materials used in storm water management, landscaping, and irrigation.
- Principles and practices of leadership, motivation, team building, and conflict resolution.
- Pertinent local, state, and federal rules, regulations and laws.
- Modern office practices, methods, and computer equipment.
- Principles and practices of organizational analysis and management.
- Principles and practices of participatory governance and effective practices of adult teaching and learning.
- Budgeting procedures and techniques.
- Principles and practices of supervision, training, and personnel management.
Ability to
- Organize and direct the college’s facilities maintenance operations.
- On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy.
- On a continuous basis, sit at desk and in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 50 pounds or less.
- Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
- Gain cooperation through discussion and persuasion.
- Interpret and apply district, division, and department policies, procedures, rules and regulations.
- Supervise, train, and evaluate staff.
- Use sound judgment in recognizing scope of authority.
- Operate and use modern office equipment including computers and applicable software.
- Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
- Utilize appropriate safety procedures and practices for assigned duties.
- Communicate effectively orally and in writing.
- Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
- Establish and maintain effective, cooperative, and collaborative working relationships with others.
- Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.
Experience and Education
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience
Five years of increasingly responsible experience in a variety of maintenance, groundskeeping, custodial or construction projects, including two years of administrative and management responsibility.
Education
Equivalent to an Associate’s degree from an accredited college or university with major coursework in engineering, construction management or a related field.
License and Certificate
Possession of, or ability to obtain, an appropriate, valid California driver’s license.
EEO Category: Executive/Administrative/Managerial
Approved Date: July 01, 2016