Definition
To plan, organize, direct and coordinate the activities of the bond program finance department within the facilities development and operations division including division cash flow, financials and audits; to coordinate bond program finance activities with other district departments; and to provide highly complex staff assistance to the Vice Chancellor, Facilities Development and Operations.
Supervision Received and Exercised
Receives administrative direction from Vice Chancellor, Facilities Development & Operations.
Exercises direct supervision over assigned technical and administrative support staff.
Examples of Essential Duties
Duties may include, but are not limited to, the following:
- Develop and implement department goals, objectives, policies, and procedures.
- Plan, organize, and direct bond program financial activities including budgets, state capital outlay grants, cash flow, accounts payable, financial statements and various annual audits.
- Direct, oversee, and participate in the development of the bond program finance work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
- Prepare the assigned budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget.
- Recommend the appointment of staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department.
- Plan, organize, coordinate and direct the facilities construction department’s budget development process; develop and implement procedures, timelines and formats related to budget preparation and maintenance; advise executive management of budgetary issues and concerns.
- Coordinate activities and services between facilities construction and other district
and/or college departments and address questions and issues related to program planning
and control or other financial issues; evaluate, recommend and supervise the installation
of accounting processes and procedures including the installation of automated systems
and software; may participate in or lead district-wide
committees. - Plan, organize and oversee the maintenance of various accounts and funds; ensure that appropriate records, files and documentation are maintained; establish and maintain adequate internal controls in accordance with generally accepted accounting principles (GAAP); plan, organize and coordinate year-end closing.
- Organize, coordinate and oversee the timely and accurate preparation and submittal of a variety of monthly, quarterly, annual and periodic financial reports and documents required by the state, federal agencies and district policies; forward to executive management for review and approval as appropriate and transmit to requesting authority in a timely manner.
- Prepare and review work papers for annual district audit; respond to questions from auditors and prepare responses to audit comments as requested by management.
- Prepare revenue forecasts for bond-funded annual budgets and periodic budget status report briefings; develop and analyze projections and variances; prepare and forward reports as appropriate.
- Review bond-funded and capital outlay financial transactions to assure conformance to district, county, state and federal policies, rules, regulations and codes; assure compliance with audit requirements and sound fiscal policies.
- Represent the department and division to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
- Research and prepare technical and administrative reports; prepare written correspondence.
- Build and maintain positive working relationships with co-workers, other district employees and the public using principles of good customer service.
- Foster an environment that embraces diversity, integrity, trust and respect.
- Be an integral team player, which involves flexibility, cooperation and communication.
- Perform related duties as assigned.
Minimum Qualifications
Knowledge of
- Principles and practices of government fund accounting.
- Principles and practices of general accepted accounting and auditing.
- Principles and practices of leadership, motivation, team building, and conflict resolution.
- Pertinent local, state, and federal rules, regulations and laws.
- Modern office practices, methods, and computer equipment.
- Principles and practices of organizational analysis and management.
- Principles and practices of participatory governance and effective practices of adult teaching and learning.
- Budgeting procedures and techniques.
- Principles and practices of supervision, training, and personnel management.
Ability to
- Organize and direct the bond program finance operations.
- On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy.
- On a continuous basis, sit at desk and in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
- Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
- Gain cooperation through discussion and persuasion.
- Interpret and apply district, division and department policies, procedures, rules and regulations.
- Supervise, train and evaluate staff.
- Use sound judgment in recognizing scope of authority.
- Operate and use modern office equipment including computers and applicable software.
- Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
- Utilize appropriate safety procedures and practices for assigned duties.
- Communicate effectively orally and in writing.
- Relate effectively with people of varied academic, cultural and socio-economic backgrounds using tact, diplomacy and courtesy.
- Establish and maintain effective, cooperative and collaborative working relationships with others.
- Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.
Experience and Education
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience
Five years of increasingly responsible experience in accounting or finance, including two years of administrative and management responsibility.
Education
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance or a related field.
License and Certificate
May need to possess an appropriate, valid California driver’s license as required by the position.
EEO Category: Executive/Administrative/Managerial
Approved Date: May 10, 2021
Updated Date: April 02, 2025