Supervisor, Human Resources

Definition

To plan, organize, direct, and supervise assigned operations within the human resources department; and to perform a variety of technical tasks related to assigned areas of responsibility.

Supervision Received and Exercised

Receives general directions from the Executive Director, Human Resources.

Exercise direct supervision over assigned professional, technical, and administrative support staff, as directed.

Examples of Essential Duties

Duties may include, but are not limited to, the following:

• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for assigned human resources functions; implement policies and procedures.
• Contribute to the implementation of collective bargaining outcomes.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• If directed, participate in budget preparation and administration; prepare cost estimates for budget recommendations; monitor and control expenditures.
• Under the direction of the Executive Director, provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
• Provide information and training in human resources processes, and procedures, and provide technical assistance and information to other district departments and divisions.
• Research, analyze and implement labor contract provisions pertaining to assigned functions.
• Serve as human resources liaison to district information technology services; communicate programming requirements and facilitate programming modifications and upgrades; consult on the development, implementation and administration of automated systems.
  Administer and oversee the Human Resources Information System (HRIS) and related human capital management technologies; ensure the integrity, security, accuracy, and confidentiality of employee data.
• Coordinate HRIS implementations, upgrades, testing, maintenance, and enhancements; develop and validate system requirements and business processes to support human resources operations and compliance requirements.
• Develop, generate, and analyze HR metrics, workforce data, and complex reports to support operational decision-making, strategic planning, collective bargaining, compliance reporting, and regulatory requirements.
• Collaborate with Information Technology, Payroll, Benefits, and other District departments to identify, troubleshoot, and resolve HRIS issues and improve system functionality and operational efficiency.
• Develop and maintain HRIS procedures, documentation, data governance standards, workflows, and internal controls to ensure data accuracy and compliance with applicable laws, regulations, and District policies.
• Monitor and audit HR data for accuracy and completeness; identify discrepancies and implement corrective actions to maintain reliable employee records and reporting.
• Coordinate and serve on employment-related committees or groups.
• Answer questions and provide information to students, staff, faculty, administrators, and others.
• Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service.
• Foster an environment that embraces diversity, integrity, trust, and respect.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Perform related duties as assigned

Minimum Qualifications

Knowledge of

• Principles and practices of public sector employment law and personnel administration.
• Principles and practices of supervision, training, and performance evaluations.
• Human resources information systems and utilization of information technology in the administration of a human resources unit or function.
• Human Resources Information System (HRIS) administration, data management principles, system configuration, workflow automation, report writing, data analytics, testing methodologies, and business process improvement.
• Principles and practices of safety management.
• Pertinent local, state, and federal laws, ordinances, and rules.
  

Ability to

• Organize, implement, and direct the operations/activities of assigned human resources functions.
• Administer, maintain, and optimize Human Resources Information Systems and related technologies.
• Analyze, validate, and interpret complex human resources data and prepare reports for management, regulatory agencies, auditors, and other stakeholders.
• Develop system requirements, perform testing, troubleshoot issues, and implement technology solutions that improve organizational effectiveness and service delivery.
• Maintain confidentiality and security of sensitive employee information in accordance with applicable laws, regulations, and District policies.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Interpret and explain pertinent legal mandates, regulations, contract provisions, and department policies and procedures.
• Supervise, train, and evaluate assigned staff.
• Use sound judgment in recognizing scope of authority.
• Operate and use modern office equipment including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties.
• Communicate effectively orally and in writing.
• Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
• Establish and maintain effective, cooperative, and collaborative working relationships with others.
• Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.

Experience and Education

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience

Four years of increasingly responsible experience in public sector human resources, including experience with Human Resources Information Systems (HRIS), data management, reporting, and process improvement.

Demonstrated leadership within the district and/or HR department.

Education

Equivalent to a bachelor’s degree from an accredited college or university with major course work in public administration, business administration, human resources management or a related field.

License and Certificate

May require possession of, or ability to obtain, an appropriate, valid California driver’s license.

EEO Category: Professional Non-Faculty

Approved Date: July 01, 2016

Updated Date: November 02, 2026