ACE Association of College Educators West Valley Mission Community College District Office at West Valley 741-4631 or ace@wvmccd.cc.ca.us Web Site http://wvmccd.cc.ca.us/wvmccd/ace/

APPROVED MINUTES

Thursday, April 5th, 2007

Mission College E3-301 at 2:30 pm

I. MEMBERS PRESENT

Present	Member	Present	Member
x	Carol Beck, MC, FT Rep	x	Ellen McAlister, MC, Negotiator
x	Roberta Berlani, WVC, FT Rep, Vice President	x	LeAnn McGinley, WVC, FT Rep
x	Randy Castello, WVC, Chief Negotiator, Budget Analyst	x	Benjamin Mendelsohn, WVC, FT Rep
x	Donna Frankel, AF Rep At-Large	x	Susanna Pancella, MC, FT Rep, Secretary
x	Michael Herauf, WVC, Grievance/FSA Specialist	x	Rod Pavao, MC, FT Rep, Grievance/FSA Specialist
	Ed Janke, WVC, Treasurer	x	Ashley Sousa, WVC, FT Rep
x	Ed Kleppinger, MC, FT Rep, President		Doug Temkin, WVC, Newsletter Editor
x	Rob Leadbeater, MC, AF Rep	x	Marge Throndson, WVC, AF Rep
x	Louise Lodato, MC, AF Negotiator		Sallie Wisner, Web Master

GUESTS: none

II. CALL TO ORDER The President called the meeting to order at 2:40 p.m.

III. ORGANIZATION

IV. AGENDA: No changes.

V. MINUTES None

VI. REPORTS

A. President:

- Senate meetings: Randy Castello, Chief Negotiator, and President Kleppinger attended the West Valley Senate meeting on Tuesday, March 20. On Thursday, March 23, President Kleppinger attended the Mission College Senate meeting. Various topics were discussed but the main topic of discussion was Article 26. Very good feedback from obtained from both meetings. Both Senates are to forward suggestions/ideas/concerns to ACE.

- BOT Special meeting: President Kleppinger attended this special meeting on Wednesday, March 22 at which time the Mission College main building and other new buildings were discussed. After much discussion the BOT gave the direction to move on the matter.

- HR Meeting: on Monday, March 26, was a meeting with James Andrews. They finalized a schedule for training division chairs. The training will take place the week of April 23. The training agenda topics are: the necessity of doing associate faculty appraisals, re-employment preference and how it works, and the process by which associates get contracts and paychecks. Each topic should take about 30 minutes (15 minutes for ACE and 15 minutes for HR). Both Vice Presidents of Instruction have been contacted. Mission College has responded and will have the training on April 23.

- BFA (Bay Faculty Association): attended a meeting on Monday, March 26. Bob Bezemek was the main speaker. He talked on retiree health care contractual issues, faculty written books used in their classes and the cost, issues of administrators returning to faculty ranks must have their salary negotiated by the union, division chairs at DVC are elected by faculty but the administration wants managers, concurrent enrollment in high schools using community college curriculum; computer use issues; union privilege (not law in CA, should have a clause in the grievance article indicating that what is said in investigation is confidential. Other topics came up: if a faculty member is overpaid, then the repayment has to be negotiated by the union; non-credit enhanced WSCH should be part of the 75/25 law and also within the 50% law.

- Other meeting(s): on Tuesday, March 27 met with John Williams, Mission VP of Instruction to review several matters.

- DBAC: Randy Castello attended this meeting. Most of the time was spent reviewing the fixed cost schedule. An item was added because West Valley was leasing space from the Campbell Center and many classes are being offered there. It was Randy's understanding that the proposal was taken to the Board by WV. It was justified by indicating that there would be additional revenue. It was pointed out that we are just making our regular enrollment by doing this and that there isn't any additional revenue coming to the District. We are eating a $68,000 cost, but this has to been seen in the context of making enrollment. The question is that they want it to be a fixed cost as opposed to discretionary. They are saying the Mission can also use the space and offer classes there. Mission College is thinking of offering classes in a Sunnyvale location. The recommendation from the fixed cost subcommittee is to see a plan of how Mission is going to use the space and a process for the future. It Mission has to make a payment for Sunnyvale space then that would become a fixed cost. There is a question as to the process that went into making the decision that the Campbell location is a District cost rather than a West Valley cost.

Another item: Ron Smith asked that $100,000 be placed on the fixed cost schedule for PC replacement. The trickle down method is not working efficiently; there is a great deal of time spent in repairing equipment. The request was for four year rollover plan to purchase new PC's for faculty and staff; this is not for the labs because the colleges get equipment money for student computers. There is no money from the State to give faculty and staff computers in their offices. Ron made a good, clear and well laid out presentation.

Also on the fixed cost was $350,000 for the Board election. Randy asked if there was going to be another Board election this year or wasn't this every two years. She asked why we didn't just budget $175,000 this year and the same amount next year and keep this as an item. This is a recurring item so the amount should be budgeted accordingly. Randy suggested that they should also do this with accreditation. Since this is an item that recurs every six years, we should budget $40,000 annually to cover the cost. This was going to taken back to the fixed cost subcommittee.

Linda Francis has made an initial run on the associate faculty funding model.

They talked about HBA but there is no new news on this yet. We are awaiting the report from the auditor. Randy asked if there was a provision in Ed Code to actually penalize us to fine us as opposed to taking away enrollment money. Response: there is.

The recommendation to the Board is going forward about the contingency to take out specific dollar amounts. It is just to try and continue to work to the contingency and accelerate if funds are available.

Also Linda Francis has deducted our health reserve account. Randy has to check to make sure that Linda is tracking ours separately. If we don't spend all of this money covering benefits then we can negotiate what to do with the remainder.

B. Vice President: None

C. Secretary: None

D. Treasurer: None

E. Budget Analyst: None

F. Newsletter Editor: None

G. Associate Faculty: None

VII. CLOSED SESSION

A. Negotiations

VIII. OLD BUSINESS

None

IX. NEW BUSINESS

For the 2007-2008 academic year Ed Kleppinger will serve as the ACE president and Roberta Berlani will serve as the ACE vice president.

Mel Pritchard was ratified as the West Valley ACE full-time representative starting in the fall 2007 semester.

X. FUTURE BUSINESS

Next regular ACE meeting: Thursday, April 19 at Mission College in E3-301.

XI. ADJOURNMENT The meeting ended at 5:40pm.

Respectfully submitted,

Susanna Pancella, Secretary